Transferring Story Ownership

Content Hub limits who can advance a story throught the established workflows as well as who can make changes to a published story. Those users are:

Original content creator
Secondary publisher
Staff publisher, (Validate Taxonomy step only)
Content administrators

Student Author Submissions

Student users do not have publishing rights. When a student initiates and produces a story, they must select a staff publisher. The student author can advance a story through the workflow from initiation to Validate Taxonomy. At that point, the designated staff publisher must review the taxonomy and content, make any changes necessary and publish the story. The designated staff publisher also can make changes and republish, if needed.

How to Assign a Staff Publisher

Identify a different author who will publish the story. Coordinate with this user so they’re aware of the publishing date and can ask any questions ahead of time.
Build the story as normal using Content Hub.
Select the designated publisher in the “Staff Publisher” field in the “Details” tab of the story.
Advance the story through the workflow as far as the Validate Taxonomy stage. At this point, the top right corner of the story builder window in Content Hub will display “Validate Taxonomy” as the status and “Prepare to Publish” as the next step button. See Figure 1.
At this point, the designated publisher will be able to complete the workflow and publish the story.

The sidebar menu shows a next available step button reading — Figure 1: The story builder window shows the story has progressed through to the Validate Taxonomy step.

Secondary Publisher

At any point in a story workflow, excluding statements, an author may assign a secondary publisher. This user will be able to advance the story through the workflow based on their permissions. The Review and Edit steps cannot be skipped.

Only the original content creator can select the initial secondary publisher. After that, the secondary publisher may transfer ownership again. Only one secondary publisher can be selected at a time.

How to Assign a Secondary Publisher

Identify a different author who will publish the story. Coordinate with this user so they’re aware of the publishing date and can ask any questions ahead of time.
Build the story as normal using Content Hub.
Select the designated user in the “Secondary Publisher” field in the “Details” tab of the story.
Click Save.
Next to the workflow buttons, select “Assign.” See Figure 2.

Figure 2: The Assign button. After an initial secondary publisher has been assigned, this becomes a "Reassign" button.

The secondary publisher can be seen by clicking the “i” information icon next to the status indication bar to display the full workflow. See Figure 3.

A screenshot of the Main Workflow description. Text reads: Main Workflow: Includes news releases, features (robust), all voices and views, admin stories, ask the expert, media advisories and expert advisories. Initiate Content: Content authors or student authors enter the content details about the story, including the planned launch date and primary strategy. [The two added users appear listed.] Content Development: Content authors prepare the story draft in a Word doc saved in the ++ Content Hub folder. Once back in Content Hub, authors must add a link to the Word fil in the Comments and select a reviewer before proceeding to the next step. If the story is initiated by a student, it is recommended the student tag the responsible staff member in the Comments when submitting for review. [The added users are listed.] — Figure 3: Displaying the full workflow shows the users that have access to the content at each stage.

Documentation updated: July 2, 2026

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